Why You Should Be Cautious About How You Share Files
Files Shared to Accounts With Poor Password Security
Most, if not all cloud services provide each individual user with their own account for file storage and whatnot. These accounts are all protected by a specific password, which is almost always decided by the user. The unfortunate part of this is that the password is basically all that stands between the hacker and the contents of the account, as well as any files shared with that account. Passwords made without concern for account security could have the potential to leave your data vulnerable. There’s no guarantee that the account you’re sharing files with is using a complex password.
The security of data stored in a cloud solution is only as strong as the weakest link. Business owners need to ensure that each password used by employees, and anyone who accessed company data, is strong.
Files Shared with Unauthorized Hardware
If you have employees that work remotely, you need to consider that these employees might be using older technology that may not be cleared with IT. Any device that’s accessing company data can be considered an access point. Unapproved devices could potentially be infected by malware or outdated devices may not have proper security updates and patches.
Another example is an employee who travels a lot using a public Wi-Fi connection, or a public PC in a local library or a hotel lobby. If these devices are being used to send and receive files with the cloud, this data could be put at risk. Implementing a solid Bring Your Own Device policy and educating your staff on security best practices will help ensure that this doesn’t happen.
The Security of the Cloud Service Provider Itself
You may be taking advantage of top-tier security solutions for your in-house network, but your cloud service provider may not have taken the same measures to protect your data. Whatever your chosen cloud service is, make sure that it’s secure and universal throughout your company, and that it’s the standard way of sharing and storing files for your business. The last thing you want is for your employees to use an unapproved cloud sharing solution that your business has no control over.
By keeping these risks in mind, your can share files with confidence. For more information on how to achieve such a feat, CR-T can help. To learn more, reach out to us at 801-222-0930.
Understanding the Cloud and How it Can Help Your Business
First, the why of the cloud. Organizations are finding that the cloud allows their employees to access data and applications from anywhere on any connected device. This increase in mobility and productivity is a great way to get ahead of the competition, and provides your team with the resources needed to take their career into their own hands. Thus, the cloud allows businesses to break down the traditional barriers that once required professionals to be tied down to the office, and allows them to work on their own terms.
Granted, the cloud isn’t always this simple. Depending on what you need the cloud to do, you can use it for hosting your email or productivity suite, or to virtualize your entire network infrastructure. Here are the three types of cloud solutions that you’ll likely be presented with, as well as the advantages and disadvantages of each.
The public cloud is usually hosted separately from your in-house infrastructure, perhaps by a third-party cloud provider. These solutions usually have consumer-ready plans, with some additional features and services for businesses and enterprise. The public cloud is great if your organization doesn’t have the assets to host an internal cloud server, as it’s maintained and updated by the technicians rather than your business. However, since it’s hosted, you have limited control over security protocol, and your data is probably hosted on the same server as other businesses just like yours. If you want a more personalized approach, look into a private cloud.
Unlike the public cloud, a private cloud is often hosted in-house on company hardware. This means that your internal experts are responsible for the upkeep, management, and operational costs of running a cloud server. This is ideal if your organization has internal talent that can deal with these responsibilities, but you can also implement as much security on a private cloud server as needed. Unless you have an internal IT department of your own, you probably would prefer the hands-off approach that the public cloud offers.
For those who still want the functionality of the private server, but the accessibility that the public cloud has to offer, a hybrid cloud solution is the choice for you. A hybrid solution is a great choice for businesses that need a dynamic solution that does exactly what they want, without sacrificing functionality. Hybrid clouds can be private clouds managed on-site by a third-party provider, or they can be hosted off-site for simplicity’s sake.
If your business needs a solution that can take your organization into the future of computing, reach out to us at PHONENUMBER. We’ll work with your business to ensure that you get the solution that best fits your needs.
4 Reasons Why You Should Give Office 365 a Try
Office 365 for Business is a subscription-based Software as a Service offering that provides SMBs with an easy productivity suite decision. Here we list four features and benefits that your business will gain by implementing Office 365.
Cloud services provide one of the most innovative and powerful advantages for modern businesses. By offering convenient and collaborative solutions, the cloud seeks to connect workers and assist them with their daily duties. With an Internet connection, you can access important applications like Microsoft Word, PowerPoint, Excel, and Outlook, on any approved device.
By using a program called Planner, Office offers a way to manage projects and keep employees on the same page. Users can collaborate in real time, as well as make and see edits as others are making them. Without needing to refresh the page constantly, Office 365 lets you more effectively communicate and collaborate.
Office 365 is capable of saving your business money. When you make small monthly payments instead of large up-front costs, your budget has more room for flexibility. Plus, Office 365 reduces maintenance and upgrade costs for your organization in the long run.
Capacity to Grow
One of the major problems with the traditional version of Office is that it’s somewhat difficult to scale to the size of your business. This presents problems for businesses that are experiencing growth. Office 365 provides a fix for this since it’s such a flexible and scalable solution. You can easily add new users, and adding more services, features, and storage is simple. Your Office 365 solution can grow alongside your business and adapt to your specific needs.
Now that you know of the many Office 365 benefits, what are your thoughts on it? Would you be willing to make the jump from the traditional Office suite to a cloud-based subscription? For assistance with making this important decision, reach out to COMPANYNAME at PHONENUMBER.