CR-T Blog

This is some blog description about this site

  • Home
    Home This is where you can find all the blog posts throughout the site.
  • Tags
    Tags Displays a list of tags that has been used in the blog.
  • Archives
    Archives Contains a list of blog posts that were created previously.
Posted by on in IT Blog

7 Steps for Mastering your Inbox with Outlook

Email has integrated itself into the way we do business.  If you use Outlook as your primary email client, there are plenty of tricks you can do to increase your productivity and practice better email etiquettes.

Utilize Cc and Bcc

If you want to send a message to a group of people and you want everyone who gets the email to know who else is receiving it, use the Cc field.  If you do not want to reveal a recipient's identity, include them in the Bcc line.  Bcc stands for Blind Carbon Copy.  Any recipient in the Bcc field will not be disclosed to other users getting the message, although the Bcc users will see everyone else on the email.

Set reminders to reply to messages

If you know you need to get a response out to an email but don't have time, Outlook will let you set yourself a reminder to follow up.  Simply right click the message you want to set the reminder for, and go to Follow Up > Add Reminder.  You can set the date and time you want the reminder to go off.  Outlook will then remind you to respond to that email.

Use Flags and Colors

Quickly label important messages with flags and different colors.  You can set up colors to mean different things, such as red for internal conversations, blue for meetings, and so forth.

Quickly Flag a Message

When  a message is selected, hit INSERT on your keyboard to attach a flag to it.

Use Categories

Instead of simply creating rules to move certain emails to specific folders, assign categories to messages so they display right in your inbox.

Find all Messages from a Certain Sender

Right click a message from a particular person and go to Find All > Messages from Sender.

Delete Names from the AutoComplete List

When you start typing in an email address or a person's name in the To: Field, Outlook will automatically suggest contacts you've emailed in the past.  If you want to clear out these lists, use the arrow keys on your keyboard to highlight them, and press delete.  This won't delete contacts from Outlook, it just prunes down your autocomplete list to make it more accessible.

Got a tip or suggestion?  Be sure to leave a comment and let us know!

Last modified on
Tagged in: Email Quick Tips
My Background has been developing CR&T, an IT services MSP (managed services) and enterprise fulfillment company. I enjoy helping companies and individuals find their way through the thick of things. I think technology is only as good as it is used.

Comments

  • No comments made yet. Be the first to submit a comment

Leave your comment

Guest Saturday, 30 August 2014

Archive

Categories

Tag Cloud

Health Scheduling Fax Server Privacy Tools Keyboard Shortcuts Hard Drives App Browser Alerts Online Currency Saving Money Workplace Tips Mobile Computing Communication Help Desk Print Server Digital Payment Unified Threat Management Microsoft Office Bluetooth Streaming Media User Tips Remote Computing Alert Best Practice Twitter Remote Support Training Analytics Tutorials Application Recycling Virus Social Networking Touchscreen Android Quick Tips Operating System History Piracy Business Management Computer Repair Business Intelligence Business Continuity VOIP Microsoft Information Technology Small Business Money Current Events Webinar Webcam Cloud Mobile Devices Router Scam Hosted Solutions Office Avoiding Downtime Malware Big Data Lithium-ion Battery BYOD Bring Your Own Device VPN Document Management Best Practices Inbound Marketing The Cloud Net Neutrality Macro Gadgets IT Support iPhone Spam Holiday ebay Windows Social Efficiency LinkedIn IBM PC Care Tablet Server Best Available Data Crowdfunding Managed Service Providers Marketing Save Money Printer Trojan Software Outsourcing Sports Thank You Humor The Internet of Things Miscellaneous Business Computing Saving Time Hackers Congratulations Computer Accessories Vendor Management File Sharing Skype Phone Systems Leadership Apps Virtualization Conferencing Hardware Point of Sale Facebook Value Smartphone Customer Relationship Management Antivirus Gaming Console Technology Smartphones Proactive IT Google Going Green Passwords Disaster Recovery Wireless Technology Content Filtering It Issues Network Text Messaging Memory Work Station Backup Upgrade Remote Monitoring Users Mouse Artificial Intelligence Law Firm IT Trending Co-managed IT Admistrator Social Media Company Culture Statistics Phone System Windows 8.1 Update Maintenance IT Solutions Mobile Device Samsung Outlook Tech Support People Excel Firewall IT Consultant Apple Gadget Java Windows 8 Security Intranet Wearable Technology Computer Video Surveillance Mobile Device Management Mobile Internet Display 3D PowerPoint WiFi User Error Productivity IT Services Email Administration Augmented Reality Managed Service Provider Innovation Web Marketing Mobile Office

Twitter

Latest Blog Entry

Understanding Basic Formulas in Microsoft Excel 2013
It can be difficult to keep track of your budget and expenses, especially when prices and needs are always changing. But perhaps the biggest annoyance is the intense paper trail that you leave behind ...
Continue Reading...

Latest News

Our Site Has Launched!

flag

Welcome to Our New Site!
We are proud to announce the unveiling of our new website at CR-T!

Read more...

Contact Us

Learn more about what CR-T can do for your business.

callphone

Call us today    801.222.0930

116 South Mountain Way Drive
Orem, Utah 84058

facebook twitter linkedin#