CR-T Blog

This is some blog description about this site

  • Home
    Home This is where you can find all the blog posts throughout the site.
  • Tags
    Tags Displays a list of tags that has been used in the blog.
  • Archives
    Archives Contains a list of blog posts that were created previously.
Posted by on in IT Blog

7 Steps for Mastering your Inbox with Outlook

Email has integrated itself into the way we do business.  If you use Outlook as your primary email client, there are plenty of tricks you can do to increase your productivity and practice better email etiquettes.

Utilize Cc and Bcc

If you want to send a message to a group of people and you want everyone who gets the email to know who else is receiving it, use the Cc field.  If you do not want to reveal a recipient's identity, include them in the Bcc line.  Bcc stands for Blind Carbon Copy.  Any recipient in the Bcc field will not be disclosed to other users getting the message, although the Bcc users will see everyone else on the email.

Set reminders to reply to messages

If you know you need to get a response out to an email but don't have time, Outlook will let you set yourself a reminder to follow up.  Simply right click the message you want to set the reminder for, and go to Follow Up > Add Reminder.  You can set the date and time you want the reminder to go off.  Outlook will then remind you to respond to that email.

Use Flags and Colors

Quickly label important messages with flags and different colors.  You can set up colors to mean different things, such as red for internal conversations, blue for meetings, and so forth.

Quickly Flag a Message

When  a message is selected, hit INSERT on your keyboard to attach a flag to it.

Use Categories

Instead of simply creating rules to move certain emails to specific folders, assign categories to messages so they display right in your inbox.

Find all Messages from a Certain Sender

Right click a message from a particular person and go to Find All > Messages from Sender.

Delete Names from the AutoComplete List

When you start typing in an email address or a person's name in the To: Field, Outlook will automatically suggest contacts you've emailed in the past.  If you want to clear out these lists, use the arrow keys on your keyboard to highlight them, and press delete.  This won't delete contacts from Outlook, it just prunes down your autocomplete list to make it more accessible.

Got a tip or suggestion?  Be sure to leave a comment and let us know!

Last modified on
Tagged in: Email Quick Tips
My Background has been developing CR&T, an IT services MSP (managed services) and enterprise fulfillment company. I enjoy helping companies and individuals find their way through the thick of things. I think technology is only as good as it is used.

Comments

  • No comments made yet. Be the first to submit a comment

Leave your comment

Guest Monday, 01 September 2014

Archive

Categories

Tag Cloud

Holiday Apple Windows 8 Conferencing PowerPoint Apps Passwords Innovation Smartphones LinkedIn Managed Service Providers Scheduling Piracy Saving Time Miscellaneous Webcam Office Mobile Device Admistrator Virus Alerts Text Messaging Bluetooth Administration Current Events File Sharing Lithium-ion Battery Content Filtering Print Server Hosted Solutions IT Support Document Management Display Twitter Software Mobile Office Bring Your Own Device Hard Drives Small Business Vendor Management Network Augmented Reality VOIP Thank You Money Keyboard Shortcuts Best Practices Social Networking Smartphone Company Culture Antivirus Phone Systems Help Desk Java IBM Social Users VPN Security Application Memory Microsoft Office Printer Gadgets Web Marketing Digital Payment Samsung Skype Inbound Marketing Trending Recycling Email Google Streaming Media Co-managed IT Business Continuity IT Consultant Humor Wireless Technology Best Available IT Solutions Leadership Sports Business Intelligence iPhone Communication Tutorials Health Server Value Touchscreen Video Surveillance Outsourcing Privacy Managed Service Provider Operating System Computer Accessories Tech Support Virtualization Work Station Best Practice Wearable Technology PC Care Browser Unified Threat Management Remote Computing Tablet Gadget Save Money Social Media Fax Server Point of Sale Firewall Outlook Computer Internet Artificial Intelligence Remote Support It Issues Router History Computer Repair App Hardware Cloud Windows 8.1 Update Crowdfunding Business Computing Technology ebay Congratulations Law Firm IT Mobile Devices Maintenance WiFi Hackers Mobile Remote Monitoring Proactive IT Quick Tips Productivity Backup Going Green 3D The Internet of Things Windows Business Management Upgrade Analytics Disaster Recovery Android Big Data Mobile Computing Data Scam Saving Money Tools Statistics Avoiding Downtime Mobile Device Management Marketing Macro Net Neutrality Training Mouse Gaming Console Intranet Customer Relationship Management IT Services User Tips Spam Alert Information Technology Malware Trojan Facebook Webinar Phone System Efficiency The Cloud Microsoft Online Currency People Excel User Error Workplace Tips BYOD

Twitter

Latest Blog Entry

Understanding Basic Formulas in Microsoft Excel 2013
It can be difficult to keep track of your budget and expenses, especially when prices and needs are always changing. But perhaps the biggest annoyance is the intense paper trail that you leave behind ...
Continue Reading...

Latest News

Our Site Has Launched!

flag

Welcome to Our New Site!
We are proud to announce the unveiling of our new website at CR-T!

Read more...

Contact Us

Learn more about what CR-T can do for your business.

callphone

Call us today    801.222.0930

116 South Mountain Way Drive
Orem, Utah 84058

facebook twitter linkedin#